Community Managers are the primary contact with Boards of Directors, Homeowners, and private contractors serving the association. This active position includes inspecting the assigned communities on a weekly basis, initiating correspondence, assigning work orders and monitoring work, solicitation of bids, processing design review requests, preparation for and attending board meetings, preparation and presentation of all financial information and working together with an assigned administrative assistant.

Essential Duties

• Meeting/exceeding services to our residential communities
• Strong Communication & Written Skills
• Developing Association Budget
• Ability to Utilize Management Software
• Understanding A/P, code invoices, pay bills
• Property inspections weekly
• Scheduling maintenance, including repairs, painting, cleaning, etc.

Requirements

The successful candidate is a self-starter and will bring substantial experience in all phases of residential property management.

• Amazing customer service skills
• Computer literate, Word, Outlook, Excel
• Ability to learn management software
• Team-leadership
• Decision-making
• Excellent verbal and written communication skills are a must
• Hands-on experience with contractors, including bidding processes
• Outstanding leadership and supervisory skills, incl. the ability to build and sustain strong relationships with residents, Board of Director Members and vendors, etc.

Accountant/Bookkeepers provide full accounting services to a number of assigned associations. This includes accounts receivable, accounts payable, interaction with title companies, maintenance of checking/savings accounts, production of modified-accrual financial reports, follow up on delinquent accounts, and interaction with CPA’s during audits and reviews.

Responsibilities

• Assist board of directors and community manager with accounting questions.
• Record homeowner payments in an accurate, efficient, and timely manner
• Carry out billing, collection and reporting activities according to specific deadlines.
• Research and resolve payment discrepancies.
• Correspond with homeowners in reference to account details for non-payments, delayed payments and other irregularities via phone, email, mail or personally.
• Work with attorneys for accounts in collection status.
• Assist with accounts payable when necessary.
• Complete monthly reconciliations and prepare monthly financial statements in a timely manner.
• Assist in preparation of annual budgets for associations.

Qualifications:

• Knowledge of condo/HOA accounting preferred
• Knowledge of TOPS software a plus
• Fundamental knowledge of GAAP
• Self-driven as well as detail and deadline-oriented
• Strong analytical and problem-solving skills
• Familiarity with financial statements including Balance Sheets and Income Statements
• Intermediate working knowledge of Microsoft products including Excel and Outlook

The ideal candidate will be a self-starter possessing exceptional organizational and customer service skills. Attention to detail is a must.

These positions require a competent and positive attitude. These positions include Receptionists and Administrative Assistants.

Essential Duties

• Update homeowner records as required in our Software
• Maintain electronic files, agreements, logs, databases and/or other related records
• File correspondence and other records and maintain organization of files
• Help with Association mailings/ stuff envelopes
• Help at the reception desk as needed
• Assist Community Association Managers with daily tasks
• Prepare notices
• Email Association Members/Board Members

Requirements

• Must be able to speak, write and edit in a professional manner
• Must be able to work as a team member in an office setting
• Must be able to communicate efficiently
• Must have prior office experience / data entry/filing, etc.
• Must be organized
• Must be reliable and show up to work
• Must have working knowledge of Excel, Word, Outlook